Thursday, August 14, 2014

Should You Consider Going Paperless?

Conducting business in today’s technological environment is a blessing and a curse. With so many elements to consider, there is always a need to be “turned-on.” This creates a two-fold issue when looking at processes to streamline. The self-storage industry has embraced this change, implementing technology-based solutions, but that isn’t always the case, especially when it comes to signing documents and handling other sensitive materials. Adopting a paperless office is good business strategy, giving you options for staying on the move. How do you know when you should consider going paperless?

One of the ways you can determine whether or not this is viable for you is to look at your area. Are you swamped with paper? Do you have outside climate-controlled storage units to hold documents that could be scanned? Is it becoming a significant problem? If you are experiencing these types of issues, maybe a paperless home or business scenario may work for you. Here’s how to get started:

Do not keep junk mail

Tons of junk mail gets delivered every day. Instead of tossing it, most people just set it to the side, letting it accumulate. Don’t fall into that trap! If you have a deluge of junk mail hanging around or in your mailbox, toss it immediately.

Get your statements online

This is a sure-fire way to speed up your efforts to becoming paperless. Most companies offer a paperless option for your statements, including bank, health statements and even post office documentation. Utilizing computer statements instead of receiving them in the mail will also help alleviate fraud. Thieves can’t get your information if there’s no paper trail. Companies and banks relay updates and changes via their social media networks, which keeps you in the loop at all times.

Stop receiving catalogs

Companies love sending out catalogs to advertise their wares. Although it may be fun to look at pretty pictures, if they don’t have an online catalog, chances are you don’t really need to do business with the company unless they are local. Eliminate the waste and stop receiving catalogs you don’t need or use.

Use online bill pay

Paying bills online is easier than sending payments through the mail. You don’t have to worry about your documents getting lost, and you see your payments automatically received. This cuts down on transaction time and keeps you on top of your finances.

Scan everything

Using a scanner to keep your documents in electronic files is much easier than searching through mounds of paperwork. You can also use a cloud-based software program as a backup to your own hard drive. This way, you can file documents how you need them and can access them from anywhere in the world.

You may have thought going paperless was hard, but it’s not as difficult as it may seem. As a business owner, being able to access information from different locations will be much easier. As a homeowner, you’ll save a lot of space and time. Paperless is the wave of the future. Embrace it and get clutter-free!


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